# Team members and permissions

Invite teammates, manage pending invitations, and distinguish workspace-wide administrators from project-scoped members and viewers.

Canonical: https://docs.equalai.io/account/team-members
Markdown: https://docs.equalai.io/account/team-members.md

**Team Members** shows the people who can access the selected project, including workspace owners and admins. Before inviting someone or changing access, confirm both the selected project and the intended role.

## Understand role scope

| Role | Access and responsibilities |
| --- | --- |
| Owner | Workspace-wide project access and administration. Owner entries do not have role or removal controls on this page. |
| Admin | Workspace admins can access every project and manage workspace billing and team access. |
| Member | Can view and edit the project they were invited to; cannot manage project settings, billing, or team access. |
| Viewer | Read-only access to the project they were invited to. |

Inviting an **Admin** grants workspace-wide access. Inviting a **Member** or **Viewer** grants access only to the selected project. Those invitations do not give access to unrelated projects.

Only workspace owners/admins can grant workspace admin access. A project-only administrator does not automatically have authority to manage the entire workspace's billing or administrators.

## Invite a member

1. Open **Team Members** for the intended project.
2. Choose **Invite member**.
3. Enter **Email address**.
4. Choose **Role**, checking the scope above.
5. Choose **Send invitation**.

The invitation appears in the pending list until accepted, revoked, or expired. It is not the same as an active member. Invitations expire after seven days.

**Synthetic example:** invite a fictional analyst to the example project as **Viewer** if they only need to review its results. Choose **Member** if they should maintain prompts and competitors. Do not choose Admin merely to avoid a missing project permission.

You cannot invite a new Owner through this role selector.

## Manage pending invitations

- **Resend** sends a replacement invitation with a new expiry. Ask the recipient to use the latest message.
- **Revoke** withdraws a pending invitation. It does not remove someone who already accepted and has active membership.

A project-only administrator cannot manage workspace Admin invitations. If an invitation is unavailable to manage, ask a workspace owner/admin rather than sending a second higher-privilege invitation.

## Change a member's role

Use the member's role control, then review the result in the list. Role changes are access changes, not just labels.

- Promoting a person to workspace **Admin** gives access across the workspace.
- Demoting a workspace member to project **Member** or **Viewer** replaces workspace-wide access with the selected project's access.
- You cannot change your own role here.
- Owner entries do not expose role changes on this page; do not use it as an ownership-transfer workflow.

Confirm the intended outcome with the team before using demotion to restrict access. For billing administration, the relevant permission is workspace owner/admin—not simply access to a project.

## Remove a member

Use the removal action and confirm the intended person and scope:

- Removing a project-only member removes that person's access to the selected project.
- Removing a workspace member removes their workspace membership and project memberships throughout that workspace.

You cannot remove yourself using this control. Owner entries have no removal action on this page.

If the person also connected an AI assistant, future data access is checked against their current permissions. Review [AI Assistant Access](https://docs.equalai.io/account/ai-assistant-access) when ending an assistant connection; revoking access cannot retrieve information already shared.

## Troubleshooting

- **Missing project after acceptance:** confirm the account email and that the invitation targeted the correct project.
- **Pending invite not working:** check whether seven days have elapsed, then resend and use the latest link.
- **Admin option unavailable:** the current account may not have workspace administration rights.
- **Cannot change your own role:** ask another authorized owner/admin.
- **Viewer cannot save:** read-only access is intentional; an authorized admin must change the role if editing is needed.
- **Unexpected users in a project:** workspace owners/admins have access to all workspace projects and can appear alongside project members.

## Related guides

- [Project settings](https://docs.equalai.io/account/project-settings)
- [Workspace billing](https://docs.equalai.io/account/billing)
- [Account settings](https://docs.equalai.io/account/account-settings)
- [Support](https://docs.equalai.io/account/support)